Author: Kyle Shepherd

# of Members Present:   20 members were present at the August Meeting

Previous Minutes read and approved:    READ & APPROVED

Reports:  

President:  Updated members on the Harverster Homecoming – went smoothly and everyone was engaged and interested

                    Bill – goes to shows and mentions us and our show 

Vice President: “Everything is in – locked and loaded, ready to go!”

Treasurer:   BALANCE of the NEW 501c3 ACCOUNT.

Secretary:   Updated on donations, Updated on Car Show Jobs, Photographer will be at the August 14^th meeting to meet everyone and understand what he is doing.

SAA:    updated on donation list/cc machine will be ordered/coupons for Texas Roadhouse/star bank donation – moved and approved to purchase 4 new radios (to have all the same for better communication when used)

Old Business   — NO OLD BUSINESS TO DISCUSS

New Business   — Interview with WANE TV (Kyle & Corina) (9/13/23) for show, discussed Show Business and many local car shows.

                        Friday 8/11 – car show Chapel Ridge (Walmart on 37) 5-8 pm

                        Friday 8/25 – Dehaven Chevrolet (Illinois Road) 5-8 pm

                        Saturday 8/19 – OUR CAR SHOW (Schoff Park) 9 am – 3 pm

                        Sunday 8/20 – Parking Lot Party (3131 Maplecrest Rd.) 11:30 am – 2:30 pm

                        Saturday 9/9 – Grabill Parade – 10 am (be there 8:30 am)

Notices / Communications:

Reminder:  Monday, August 21 2023 will be our fundraiser evening at TEXAS ROADHOUSE! We will have coupons in goodie bags at the show and will be passing them out then.  The coupons have to be in attendants hands BEFORE they enter the restaurant. We get 10% of all the meals that have coupons.  LET’S ROUND THOSE PEOPLE UP!

Attached is the current “JOB LIST” for the show.

If anyone needs Show Flyers and/or Donation, Letters please see the attached.

Club members are still involved in trying to sell Dave Strausberg’s car. The car price has been dropped to $18,000.00.  The motor is on our site and Samba.

Our show is coming up fast (August 19^th 2023 @ Shoaff Park). We currently have 95 door prizes and 6 very nice Raffle prizes! Great Job Everyone!

Our “Stuff Goodie Bags” (and any last minute business) meeting will be on August 14^th  at Shoaff Park, 6401 St. Joe Rd, Fort Wayne, IN  46835.  If it is raining we will shift meeting to Parking Garage 3 on Purdue Fort Wayne Campus (2^nd level parking). Arrive between 6 and 6:30 pm.  Bring chairs and food for yourselves. We will be filling goodie bags and getting ready for the show! Exciting times!!!

Meeting Adjourned: 7:20pm

REMINDER:   Corina & Ben’s Wedding is September 23^rd.  If you haven’t already RSVP’d, please do BEFORE the end of the month (as we need our count right after Labor Day). Thanks and hope to see you all there to celebrate with us.

8/14/23

3:30 pm

In looking at the pending weather, I am safely going to move the meeting from the park to the parking garage. Hope to see EVERYONE there. Bring your chairs and any goodie bag items that you have.

Thanks,

Corina

8/28/23

Good evening everyone,

Welcome to all the new members.  This email is going out to let everyone know that our September meeting will be September 11th at Shoaff Park.  Arrive between 6 and 6:30pm. Bring a chair to sit on. If it is raining, we will go to the parking garage #3 on the PFW campus, level 2.

Also, if anyone knows where there is one of our club radios, please let me know as we are missing one from after the show.

EVERYONE HAVE A FANTABULOUS AND SAFE LABOR DAY WEEKEND!

Thank you and good night!!

Corina

OFVW Club Secretary

 # of Members Present:   25 members were present at the June Meeting

Previous Minutes read and approved:    READ & APPROVED

Reports:   No Reports at this time.

President:  

Vice President:  

Treasurer:   BALANCE OF CHECKING ACCOUNT

Secretary:   UPDATED ON CURRENT DONATIONS

SAA:    

Old Business   — TRAILER WAS AT THE MEETING FOR MEMBERS TO SEE AND LARRY WAS TO PUT LETTERING ON IT. (PHOTOS ATTACHED)

New Business   — NEW BANK ACCOUNT FOR 501c3 W/ DEBIT CARD, NEW CHECKS AND ELECTRONIC CREDIT CARD PROCESSING (FOR TSHIRTS @ SHOW)

Notices / Communications: 

Tammy Strausberg has donated (2) 6’ tables and (1) 4’ table to the club.  The club will wait till next year to purchase more new ones.

Larry Lantzer is back and healthy!

OFVW has been asked to partner with the Scouts for the Homecoming.

Monday, August 21 2023 will be our fundraiser evening at TEXAS ROADHOUSE! We will have coupons in goodie bags at the show and will be passing them out then.  The coupons have to be in attendants hands BEFORE they enter the restaurant. We get 10% of all the meals that have coupons.  LET’S ROUND THOSE PEOPLE UP!

Attached is the current “JOB LIST” for the show.

The t-shirt design is the same as last year except for the color is purple with a spider web in the upper left corner of the state.  This is in memory of Dave Strausberg.  The t-shirst will sell for $15 each and we will be selling the new ones as well as the remaining ones from last years show.  We increased the number of shirts and hope that accepting credit cards for just the shirts will help to sell more.

Larry Theil has lettered the trailer and has some donors on there. (pictures attached)

If anyone needs Show Flyers and/or Donation, Letters please see the attached.

Club members are currently involved in trying to sell Dave Strausberg’s car and separate motor.  Car is listed for $19,995.00 and the motor is listed for $5,495.00.  They are both on our site.

Our show is coming up fast (August 19^th 2023 @ Shoaff Park)  KEEP ACTIVELY GETTING DONATIONS AND LET ME KNOW SO I CAN THANK THEM!  We have a lot as of now but NEED many more!

July’s meeting will be on July 10^th at Shoaff Park, 6401 St. Joe Rd, Fort Wayne, IN  46835.  If it is raining we will shift meeting to Parking Garage 3 on Purdue Fort Wayne Campus (2^nd level parking). Arrive between 6 and 6:30 pm.  Bring chairs and food for yourselves.

Meeting Adjourned: 7:30pm

# of Members Present: 20 members were present at April Meeting

Previous Minutes read and approved: Will be starting this at the May meeting

Reports: No Reports at this time, will be starting this at the May meeting

Old Business There wasn’t any old business discussed at this meeting

New Business — Bid letter and pictures were passed around for the sealed bid for the Hamilton Fire Department trailer. Bid letter was approved to mail in by May 1, 2023. Insurance for said trailer was discussed, proposed and then declined.
— Gary obtained a 2nd food vendor for the car show in August. Monterrico (mexican food).
— Here is Chuck & Becky’s address. 5796 C.R. 51, St. Joe, IN 46785
— Marilyn & Orlyn purchased a clock with neon lights for the raffle at the car show in August. It was approved by Kyle.
— We were informed (for those who did not already know) that Vorderman Volkswagen advertises our car show on their digital sign for weeks before the car show in August.
— We had (2) new members come to the April meeting. Welcome to Michael Bechtel and his daughter Rachel Bowers – both from Huntington IN.
— Corina passed out papers to be able to update members information.
— Kyle discussed the benefits of our club becoming a 501c3 (non-profit organization). At the bottom of the member information papers there was a place to take a vote (either stay as we were or to move to 501c3). The vote was unanimous! We are moving to a 501c3.

Notices / Communications: May’s meeting will be on May 1st at Rich’s Café, 3411 Lower Huntington Road, Fort Wayne, IN 46809. Arrive between 6 and 6:30 pm. We have reservations in the back room. We have some topics of discussion for the May meeting

Meeting Adjourned: 8:07pm

OLD FORT VW CLUB
Meeting Minutes of March 6, 2023
Twenty-two members of the Old Fort VW Club met at Jalapenos Restaurant for our March meeting.
 After good food and fellowship, we had our bi-annual election of officers. The following were elected: President: Kyle Shepherd, Vice President: Gary Stetler, Treasurer: Orlyn Meyer, Secretary, Corina Billman. Thank you to each of our officers for being willing to serve!
 A big shout out, also, to Larry Thiel, who has served for the last nine years as Vice President. Larry, we really appreciate all of your hard work and leadership! We hope you will continue to be a vital part of the OFVW Club for many years!
 Kyle said we may have an electric Scout proto-type at the Show this year.
 Kyle is planning to have the updated Show fliers printed this week.
 We have a Show ad coming out in Samba for our August 19th Car Show.
 Kyle is suggesting purple or purple and gray T-shirts for the Show, using the same design as last year.
 Larry Thiel said, “Thank you to the Club”, from Dave Strasburg. Dave had no obituary or service. He wanted to be remembered as we knew him. We discussed what we can do for Tammy. Kyle will work on a memorial slate, and show it to the Club at the next meeting.
 It was suggested that we offer the Strasburg Award for a winner at the Car Show.
 Larry Thiel checked with the Parks Department about a memorial for Dave Strasburg, but a tree planted would be $500, a tree and stone, $700, or a bench and stone, $2500.00.
 The ACD Museum is sponsoring Coffee and Cars on May 20th and June 17th.
OUR NEXT MEETING WILL BE APRIL 3RD AT EAST STATE PIZZA HUT, 3820 EAST STATE STREET.
 It has been my pleasure to serve the OFVW Club as secretary for the last fifteen years. It is time to pass on the torch, and I welcome Corina Billman as the new Club secretary. As of April, your correspondence will be coming from Corina. I plan to continue helping the Club in various ways.
Marilyn Meyer

Meeting Minutes of February 6, 2023
Nineteen members of the Old Fort VW Club met at the Union Street Market of The Electric Works for our February meeting. (See photos below)
Larry Thiel reminded us to be praying for Dave and Tammy Strasburg, during this difficult time for them.
Kyle is hoping we can find something to keep our supplies in for the August Car Show, so that we don’t have to go around gathering the items from various places. Also, we are planning to purchase tables that can be stored, as well.
Kyle’s trailer search is for something in the $2500-$3,000 range, possibly a 6’X12’. Insurance is not too much, about $13.00 every six months. A license plate is about $79.00. It can possibly be stored at Kyle’s place or he is planning to check with Vorderman’s about storing it in their gated lot.
The flags and banners that Kyle was thinking about are $200-$300 each, so he decided that we don’t really need them as much as we need a trailer.
Kyle mentioned for those who have an early version of the Show flier….the flier has been updated to include the International Harvester Scouts.
Polski BBQ has been confirmed for the August Car Show. Kyle suggested that we find an additional Food Truck to make sure we are covered.
Our one-color T-shirts sold well last year; Kyle suggested that we use the same design in a different color for this year.
Our next meeting is March 6th at Jalapeno’s Mexican Grill, 6121 North Clinton. (At the intersection of Washington Center). They have a side room for us. Please arrive between 6:00-6:30, and feel free to order as you arrive.
We will have our bi-annual elections at this March meeting. Please respond to this email if you would like to nominate someone for either Vice president or secretary. At this point, we have two names on the ballot for VP, and one name for secretary.

Fourteen members of the Old Fort VW Club met at Zianos for our meeting/After-Christmas party. Nominations are being accepted for vice president and secretarial positions for the Club. If you are interested in serving, or want to nominate someone for one of these positions, please let Kyle or Marilyn know. Nominations will be officially announced at the February meeting, and voting will be at the March meeting. Our February meeting will be at the Fort Wayne Electric Works on Broadway Street. A parking garage is available on the north side of the campus. You may access the garage off of Lavina Street. Also, there is a parking lot on the south end of the campus off of Swinney Ave., and there is an overflow parking lot on the west side of Electric Works, on Wall Street. Parking is free of the first 2 hours.
In the Union Street Market, the west hall has a “fancy” food court with tables. This is where we will meet for our February Club meeting. Please arrive between 6:00-6:30.
Check out the Fort Wayne Electric Works online for more information.

OLD FORT VW CLUB
Meeting Minutes of November 7, 2022

Twenty members of the Old Fort VW Club met in the beautiful new two-story garage of Ben and Corina for our annual chili cook-off. Thank you to Ben and Corina for hosting the event! Congrats to the winner of the chili Cook-off, Sue Lantzer. Sue is now a two-time winner! Thanks to everyone who brought chili, cornbread, dessert or sides.

Kyle talked about the new flags that he is looking at. Two 2-sided flags, eight feet tall will be about $500. Four new magnets would cost $104.00, or we can get blanks and Kyle or Larry Thiel can print them and save a lot of that amount.

We had also talked about purchasing ten new tables for the car show. Those run in the $40-$50 range at Sam’s Club, so that could be another $500.00.

Kyle has a family assigned from the Christmas Bureau; it is a father and son. The father is 44, the son is 8. Kyle will forward the info of what they need. It was suggested that we have a shopping committee to help with the purchases of needed items. Corina, Rhonda, Sue and Kyle volunteered to be on the shopping committee. Items will be purchased and reimbursed from Club funds.

Larry Thiel has given notice that he will be resigning as Vice president as of March, 2023. Marilyn Meyer is interested in a new secretarial recruit, also.
If you are interested in either of these positions, please respond to this email, so that your name can be in consideration. We will officially announce nominees for the positions in February, and we will vote in March, 2023.

There will be no meeting in December. Our next meeting will be our after-

Christmas party, on January 8th at 1:00 at Zianos in Chapel Ridge. This will

include a $10.00 gift exchange

.

Marilyn Meyer, Secretary

OLD FORT VW CLUB
Meeting Minutes of October 3, 2022
Ten members of the Old Fort VW Club met at the home of Chuck and Becky Ellis for our October meeting, potluck dinner and bonfire. Thanks to Chuck and Becky for another fun evening in such a beautiful venue. After great food and fellowship, the following items were discussed:
 Orlyn said we have a current balance of $6516.
 Kyle mentioned that we need some items for the Club, which include two flags for parades, four new magnets, a 6-8 foot banner, and ten tables for the Car Show. Costco and Sam’s Club occasionally have sales on light weight tables. Kyle will get pricing on the needed items, but is estimating $500.00 for the total cost of items listed. Kyle said he can store the tables.
 Discussion of charitable contributions. Kyle suggested that we may want to consider the Christmas Bureau. We can choose a family to help through the Christmas Bureau. He said we may also want to serve 2-hour shifts at the soup kitchen. If we help a family, we could invite them to our Christmas party, and present them with the gifts. The Club agreed to help a family through the Christmas Bureau.  We are planning a Chili Cook -off for our November meeting on the 7th. The November meeting will be at the home of Ben and Corina, 1916 Lathrop Drive, Fort Wayne, IN, 46808. Please RSVP to this email to sign up for either Chili, salad, or dessert. ALSO, BRING A CHAIR!
 Ann Thiel gave an update on Morgan, the girl with severe medical issues that we donated to last year. Morgan is doing very well, and she is back in school, now! What a blessing!
 Larry and Ann Thiel went to a fund raiser meeting at Texas Road House. They presented two options for fundraisers. The best option was that we choose a day to receive 10% of the Sales of that day., between 5-8 pm. To earn that, we print up fliers inviting people to Texas Road House that day, and we also eat there that day. Larry suggested Monday, August 21, since that day was available, and we can pass out fliers at the car show. We have to pass out 1,000 fliers. Within a week, they will have a check available for our share of the sales.
 Larry Thiel shared that he will not be running for re-election as VP for next year. Nominations will be accepted in January for another VP, and elections will take place in February.
Marilyn Meyer, Secretary

OLD FORT VW CLUB
Meeting minutes of September 12, 2022
 Twenty-three members of the Old Fort VW Club met at PU Garage 3 for our monthly meeting. This was basically a wrap-up meeting of the car show, and celebration with cake and ice cream.
 Numbers were called out for door prize winners of a few left over coupons, and Mike Courtney won the grand prize of the bucket of trash. Congrats, Mike!!
 Kyle brought up a situation of someone asking Club members to help with car repair. The question to the Club was do we do this? We have a few members who get together on Wednesdays to help with certain projects that need attention, but we need a policy on who can be helped. The suggestion was that the volunteers who do the work should be the ones to establish and recommend the policy. They will talk it over.
 Chuck and Becky Ellis are planning to host the next meeting, on October 3rd, at their home at 5796 County Rd. 51, St. Joe. Larry Thiel and Ken Smith plan to go out and get the wood ready for the bonfire. Plan to bring a dish to share and your own chair.
 Kyle said that the Club needs to purchase a few items such as Parade flags to enhance our image. He will show pictures of such flags at the next meeting. Orlyn mentioned that we purchased tubs for the door prizes of our August Show, and recently ordered new pens with the Club info. Kyle would also like some new magnetic signs for parades.
 We also need to discuss donations to charitable organizations at our next meeting.
 Ben and Corina would like to host the November Chili cook-off in their new garage.
 Kyle is thinking of starting a new tradition of meeting in December for some kind of food collection, like “Pack a VW”. ….
Marilyn Meyer Secretary